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Administrative Assistant- Career Services

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Orange County/Irvine, CA

Job Description:

Stanbridge University is seeking a motivated candidate to add to our Career Services Department. We are looking for a self-starter who is people-oriented and gets along well within a team. You will wear additional hats including responsibility for and assisting students with resume critiquing, interview skills development, meeting with students and most importantly responsibility for nurturing students while assisting them with getting a job. You will be responsible for building relationships with potential employers and developing job leads, marketing the outstanding graduates from Stanbridge University and performing employment verification and other reporting activities. This position will primarily be located at Stanbridge Universities Irvine campus.

Employment Status:

full-time, hourly, non-exempt

Date Posted:

Sep 9th, 2021

Essential Functions:

  • Work closely with students, graduates, faculty, and administration to ensure a high level of successful placement outcomes.
  • Develop job leads for students via cold calling, email, and in-person job development.
  • Advise and assist students on job search, resume writing, and interviewing skills.
  • Achieve departmental goals for placement and employer development.
  • Assist in the planning and execution of Career Services events such as Job Fairs, Advisory Board Meetings, On-Campus Guest Speaking events, etc.
  • Document, consistently and accurately, all student and graduate contact, activities, and outcomes into the universites data management system.
  • Perform other job-related duties and responsibilities.


  • A Bachelors degree from an accredited college or university.
  • One year experience in an academic setting providing career services to students.
  • Knowledge of job application process, interview procedures, and resume writing.
  • Familiarity with social media, resume databases, and professional networks.
  • Excellent Microsoft Office skills with emphasis on Excel and Word

Conditions of Employment:

  • The work environment and physical demands described here are representative of those required of an employee to perform the essential functions of this job successfully.
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and be physically present in the office.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

Work Environment:

  • Standard office setting.
  • Typically, duties are performed in an office environment while sitting at a desk or computer workstation.
  • An incumbent is subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding timelines

Physical Demands:

  • The incumbent regularly sits for long periods, walks short distances on a regular basis
  • Uses hands and fingers to operate an electronic keyboard or other office machines; reaches with hands and arms; speaks clearly and distinctly to answer telephones and to provide information; sees to read fine print and operate computer; hears and understands voices over telephone and in person; and lifts, carries, and/or moves objects weighing up to 10 pounds.

We Offer:

  • Professional opportunities in a growing organization.
  • An organization that values and appreciates its employees.
  • A highly competitive pay and benefits package
  • A strong community service culture.

Stanbridge University is an equal opportunity employer with values and appreciation for its employees.

About Stanbridge University

Founded in 1996, Stanbridge University offers specialized degrees at the Master, Bachelor, and Associate levels in the fields of Nursing and Allied Health. Stanbridge is based in Irvine, California with an annual enrollment of over 1,600 students. For each year from 2009 through 2015, Stanbridge has been named to the President’s Higher Education Community Service Honor Roll, the highest federal recognition a college or university can receive for its commitment to volunteering, service-learning, and civic engagement. In 2017, Stanbridge University was awarded the 2017 School of the Year Award by California Association of Private Postsecondary Schools (CAPPS) for outstanding educational practices among higher education institutions. In 2016, Stanbridge University was awarded the Gold Award for Excellence in Community Service from CAPPS for offering students quality higher education while simultaneously maintaining efforts to assist the local community. Stanbridge University has been selected as a 2014-2015 School of Excellence by the Accrediting Commission of Career Schools and Colleges (ACCSC), and also received its 2015 Excellence in Student Services Award for creating a comprehensive student services program that enhances student achievement outcomes. In 2013, Stanbridge University received the ACCSC Community Service Award for outstanding outreach to the local and global community. Institutional Research & Evaluation, Inc., has named Stanbridge University one of America’s Best Technical Colleges for each year from 2009 through 2016. For more information, please visit or call 888-789-6208.