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Academic Fieldwork Coordinator - OTA Department

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Los Angeles/Alhambra, CA

Job Description:

The Academic Fieldwork Coordinator (AFWC) is a full time faculty member serving the fieldwork portion of the occupational therapy assistant program. The AFWC is responsible for the development, coordination and monitoring of student fieldwork experiences. To maintain collaboration with the other AFWCs, and fieldwork educators (clinical instructors), as well as maintaining compliance with the standards of accreditation.

The Academic Fieldwork Coordinator will report to the Program Director of the Occupational Therapy Assistant Program or designee.

Employment Status:

full-time, salaried, exempt

Date Posted:

Essential Functions:

  • Manage and supervise the fieldwork program for the occupational therapy assistant program in accord with the programs strategic plan and goals.
  • Maintain current knowledge of the accreditation standards pertaining to fieldwork that are required by the Accreditation Counsel for Occupational Therapy Education (ACOTE).
  • Ensure the fieldwork program reflects the sequence and scope of content in the curriculum design, in collaboration with faculty, so that fieldwork experiences strengthen the ties between didactic and fieldwork education;
  • Ensure agreements with fieldwork sites reflect themes of the curriculum design and realities of the healthcare environment affecting the program; and
  • Ensure fieldwork agreements are sufficient in scope and number to allow completion of graduation requirements in a timely manner in accordance with the policy adopted by the program as required by ACOTE.
  • Coordinate the fieldwork process by selecting and developing fieldwork sites, scheduling fieldwork experiences, overseeing administrative requirements (i.e. obtaining new fieldwork contracts and maintaining student health records), and fostering positive relations with the local healthcare community.
  • Ensure that students participating in fieldwork experiences maintain documented current immunization status according to the programs policy and individual site requirements.
  • Establish and maintain relationships with the on-site fieldwork educators and provide training and support in order to enhance their student programs and develop fieldwork experiences that align with the fieldwork course learning objectives.
  • Provide consultation for students throughout the academic program regarding preparation for, and selection of, fieldwork experiences as well as for students and fieldwork educators to promote the students successful completion of the fieldwork program.
  • Monitor quality of fieldwork experiences and instruction by fieldwork educators through fieldwork site visits and student evaluations of fieldwork experiences.
  • Prepare regular reports regarding the fieldwork portion of the program.
  • Teach courses in the area of expertise, as required by the program and in subordination to the primary responsibilities for management and supervision of the fieldwork portion of the OTA program.
  • Attend departmental meetings, graduation ceremonies, and other university meetings or events, as required.
  • Foster an educational environment that is conducive to learning, respect, integrity, teamwork, and professionalism.
  • Provide outstanding customer service to all constituencies and partners of the univeristy.
  • Perform other duties that do not interfere with the management and supervision of the fieldwork program, as assigned by the Program Director or designee.


  • Initial certification by the National Board for Certification in Occupational Therapy (NBCOT) as an occupational therapist or occupational therapy assistant.
  • An earned bachelors degree awarded by an institution that is accredited by a regional or national accrediting body recognized by the U.S. Department of Education (USDE).
  • Current and unencumbered licensure in the state of California as an occupational therapist or occupational therapy assistant.
  • A minimum of three (3) years of documented clinical experience as an occupational therapist or occupational therapy assistant.
  • Desire to engage in scholarship (e.g., scholarship of application, scholarship of teaching and learning).
  • Ability to follow accreditation standards and processes, as defined by the Accreditation Council for Occupational Therapy Education (ACOTE).
  • Superior written, oral, and interpersonal communication skills in working with diverse constituencies inside and outside the campus community.
  • Skill in planning and implementing projects with vision, creativity, energy, and collegiality.
  • Ability to meet the minimum requirements of accrediting, state, and federal agencies for education, work experience, and certification/licensing to perform in the stated position.
  • Knowledge of institutional, accrediting, state, and federal standards, laws, and/or regulations for higher education.
  • Facility in using computer technology systems current in higher education.

Conditions of Employment:

  • The work environment and physical demands described here are representative of those required of an employee to perform the essential functions of this job successfully.
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and be physically present in the office.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

Work Environment:

  • Standard office setting.
  • Typically, duties are performed in an office environment while sitting at a desk or computer workstation.
  • An incumbent is subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding timelines.

Physical Demands:

  • The incumbent regularly sits for long periods, walks short distances on a regular basis.
  • Must be able to independently travel to locations where students attend fieldwork experiences.
  • Uses hands and fingers to operate an electronic keyboard or other office machines; reaches with hands and arms; speaks clearly and distinctly to answer telephones and to provide information; sees to read fine print and operate computer; hears and understands voices over telephone and in person; and lifts, carries, and/or moves objects weighing up to 10 pounds.

We Offer:

  • Professional opportunities in a growing organization.
  • An organization that values and appreciates its employees.
  • A highly competitive pay and benefits package
  • A strong community service culture.

Stanbridge University is an equal opportunity employer with values and appreciation for its employees.

About Stanbridge University

Founded in 1996, Stanbridge University offers specialized degrees at the Master, Bachelor, and Associate levels in the fields of Nursing and Allied Health. Stanbridge is based in Irvine, California with an annual enrollment of over 1,600 students. For each year from 2009 through 2015, Stanbridge has been named to the President’s Higher Education Community Service Honor Roll, the highest federal recognition a college or university can receive for its commitment to volunteering, service-learning, and civic engagement. In 2017, Stanbridge University was awarded the 2017 School of the Year Award by California Association of Private Postsecondary Schools (CAPPS) for outstanding educational practices among higher education institutions. In 2016, Stanbridge University was awarded the Gold Award for Excellence in Community Service from CAPPS for offering students quality higher education while simultaneously maintaining efforts to assist the local community. Stanbridge University has been selected as a 2014-2015 School of Excellence by the Accrediting Commission of Career Schools and Colleges (ACCSC), and also received its 2015 Excellence in Student Services Award for creating a comprehensive student services program that enhances student achievement outcomes. In 2013, Stanbridge University received the ACCSC Community Service Award for outstanding outreach to the local and global community. Institutional Research & Evaluation, Inc., has named Stanbridge University one of America’s Best Technical Colleges for each year from 2009 through 2016. For more information, please visit or call 888-789-6208.