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MSOT Academic Fieldwork Coordinator

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Orange County/Irvine, CA

Job Description:

The Academic Fieldwork Coordinator (AFWC) is a full-time core faculty member and is responsible for the development and oversight of student fieldwork experiences. In addition to administering fieldwork requirements, the AFWC will be assigned other institutional duties, such as mentoring students, advising thesis groups, and participating in department or university service. The AFWC will lead the team of academic fieldwork coordinators within the department. The faculty member collaborates with others and reports to the Occupational Therapy MSOT Program Director.

Employment Status:

full-time, salaried, exempt

Date Posted:

May 11th, 2023

Essential Functions:

  • Provide support in the management and supervision of the fieldwork experiences of the MSOT program in accordance with the needs of the program and the vision, strategic plan, and goals of the university.
  • Coordinates the fieldwork process by selecting and developing sites, scheduling experiences, overseeing administrative requirements (i.e., contracts and student health records), and fostering positive relations with current and potential fieldwork partners.
  • Establish and maintain relationships with the on-site clinical educators and provide training and support to enhance and develop fieldwork experiences that align with course learning objectives.
  • Responsible for maintaining compliance with education standards and processes, as defined by Accreditation Council for Occupational Therapy Education (ACOTE), and other accrediting agencies.
  • Support the Program Director of the MSOT program in the preparation and submission of regular reports to ACOTE, other regulatory agencies, and the Chief Executive Officer of the university, as required.
  • Monitor quality of fieldwork experiences and instruction by clinical educators through site visits and student evaluations of experiences.
  • Provide consultation for students throughout the academic program regarding preparation for and selection of fieldwork experiences as well as for students and clinical educators to promote the students successful completion of their fieldwork.
  • Lead weekly departmental fieldwork meetings and participate in interdepartmental fieldwork meetings.
  • Ensure that the fieldwork program meets the following requirements:
  • The fieldwork program reflects the sequence and scope of content in the curriculum design in collaboration with faculty so that experiences strengthen the ties between didactic and fieldwork education.
      * Agreements with sites reflect themes of the curriculum design and realities of the healthcare environment affecting the program. 
      * Site agreements are sufficient in scope and number to allow completion of graduation requirements in a timely manner in accordance with program policy and as required by ACOTE.
      * Ensure students participating in fieldwork experiences maintain documented current immunization status according to the program's policy and individual site requirements. 
      * Support the Program Director of the MSOT program with the development and implementation of policies related to fieldwork experiences, and training administrative coordinators on fieldwork-duties.
  • Support the Program Director of the MSOT program by teaching courses in the area of expertise, as required by the program and university and in subordination to the primary responsibilities for management and supervision of the fieldwork portion of the MSOT program.
  • Maintain currency in the area of expertise by participating in scholarship (e.g., scholarship of application, scholarship of teaching and learning) as defined by ACOTE.
  • Attend departmental meetings, graduation ceremonies, and other university meetings or events, as required.
  • Foster an educational environment that is conducive to learning, respect, integrity, teamwork, and professionalism.
  • Provide outstanding customer service to all constituencies and partners of the university.
  • Perform other duties that do not interfere with the management and supervision of the fieldwork program, as assigned by the Program Director of the MSOT program.


  • An earned doctoral degree in occupational therapy or a related major and awarded by an institution that is accredited by a regional accrediting body recognized by the U.S. Department of Education (USDE).
  • Initial registration by the National Board for Certification in Occupational Therapy (NBCOT).
  • Current and unencumbered licensure in the state of California.
  • A minimum of four (4) years of documented clinical experience relevant to the curriculum of the university's occupational therapy program.
  • Desire to engage in scholarship (e.g., scholarship of application, scholarship of teaching and learning).
  • Experience in the management and development of faculty and/or staff.
  • Superior written, oral, and interpersonal communication skills in working with diverse constituencies inside and outside the campus community.
  • Skill in planning and implementing projects with vision, creativity, energy, and collegiality.
  • Ability to meet the minimum requirements of accrediting, state, and federal agencies for education, work experience, and certification/licensing to perform in the stated position.
  • Knowledge of institutional, accrediting, state, and federal standards, laws, and/or regulations for higher education.
  • Facility in using computer technology systems current in higher education.
  • University level teaching experience is preferred.
  • Fieldwork or program coordination experience preferred.
  • $90,000.00 - $110,000.00 per year

Conditions of Employment:

  • The work environment and physical demands described here are representative of those required of an employee to perform the essential functions of this job successfully.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

Work Environment:

  • Standard office setting.
  • The AFWC must be able to travel to additional campus locations and perform site visits as needed.
  • Typically, duties are performed in an office environment while seated at a desk or computer workstation.
  • An incumbent is subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding timelines.

Physical Demands:

  • The incumbent regularly sits for long periods, walks short distances on a regular basis.
  • Operates an electronic keyboard or other office machines; reaches; speaks clearly and distinctly to answer telephones and to provide information; operates computer; hears and understands voices over telephone and in person; and lifts, carries, and/or moves objects weighing up to 10 pounds.

We Offer:

  • Professional opportunities in a growing organization.
  • An organization that values and appreciates its employees.
  • A highly competitive pay and benefits package
  • A strong community service culture.

Stanbridge University is an equal opportunity employer with values and appreciation for its employees.

About Stanbridge University

Founded in 1996, Stanbridge University offers specialized degrees at the Master, Bachelor, and Associate levels in the fields of Nursing and Allied Health. Stanbridge is based in Irvine, California with an annual enrollment of over 1,600 students. For each year from 2009 through 2015, Stanbridge has been named to the President’s Higher Education Community Service Honor Roll, the highest federal recognition a college or university can receive for its commitment to volunteering, service-learning, and civic engagement. In 2017, Stanbridge University was awarded the 2017 School of the Year Award by California Association of Private Postsecondary Schools (CAPPS) for outstanding educational practices among higher education institutions. In 2016, Stanbridge University was awarded the Gold Award for Excellence in Community Service from CAPPS for offering students quality higher education while simultaneously maintaining efforts to assist the local community. Stanbridge University has been selected as a 2014-2015 School of Excellence by the Accrediting Commission of Career Schools and Colleges (ACCSC), and also received its 2015 Excellence in Student Services Award for creating a comprehensive student services program that enhances student achievement outcomes. In 2013, Stanbridge University received the ACCSC Community Service Award for outstanding outreach to the local and global community. Institutional Research & Evaluation, Inc., has named Stanbridge University one of America’s Best Technical Colleges for each year from 2009 through 2016. For more information, please visit or call 888-789-6208.